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Monday, September 23, 2013

WELCOME TO WebPMO

WebPMO is proud to announce the creation of an organization dedicated to aiding the government and corporations doing business with the government with a baseline for secure, cloud based Program Management Office services. We assist and certify entities in designing and managing Cloud based PMO tools that take Program Management to the "next level".  Giving everyone - government leaders, integrators, contractors, installers, managers and customers, access and transparency to Program Management information.

The Problem

In today’s government contracting environment, contracts with commercial integrators, suppliers, and service providers require that a Program Management Office (PMO) be created and managed by the contract holder, so that proper record keeping, data collection, progress and cost management requirements can be measured and reported.

While this data is not typically required to be housed in the customer's or government's facilities, the contract holders must meet stringent security requirements, access control requirements, and application hosting needs for the Program.  This creates multiple core problems for both the government managers and the contractor:

·        The high cost associated with creating the PMO hosted environment is expensive for the contractor and the government - no matter which party hosts it
·        The need to license, maintain and upgrade software for the PMO is costly and complex
·        The delivery and archiving of PMO data is designed to meet minimal contract requirements
·        The flexibility of management tools to be modified and enhanced to meet requirements requires additional investment and contract modification
·        Transitioning the PMO data, servers, applications and processes to the government at the end of the contract ss costly, complex and done at a minimum to meet contract requirements, if at all

The Solution

Via Cloud Computing Platforms the government has the ability to stipulate a Secure Cloud Based Platform, comprised from off the shelf, semi-custom and/or custom applications, as the foundation for the PMO management tools.  This PMOaaS offers key advantages to both the government and the contractor:

·      The startup cost of the PMO hosted environment is almost nothing
·      The need to license, maintain and upgrade software is completely removed
·      The delivery, archiving, transfer of data, status reports, data analysis, business analysis and program measurements are all built right into the PMOaaS
·      Tools, reports and dashboards can be created, customized and exported as desired by the government to meet the needs of Contracting, Business and Technical Program representatives.
·        Transferring the data at the end of the contract from contractor to the government is as easy as handing over the system logins.

Mission

To provide secure, reliable and flexible internet based Program, Project, and CRM tools and project support staff to customers anywhere. .

Customer Value

WebPMO can save hundred or even thousands of dollars to customers in managing projects.

Project Webtools are created in expensively and quickly to your specifications, matching how you work. Assistance with organizing meetings, taking notes and assigning tasks is always available to reduce your work load and keep you organized.
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WebPMO™ Value to the Government

Government contractors are working hard to find ways to reduce the administrative costs of contracts so they may be more competitive. However they fear offering something the government might find new and untested, and therefore reject in either bid submissions or after contract award. 

Government contract managers are working hard to find was to reduce contract costs and still get the best value solution that meets the stakeholder needs, while reduce the level of effort stakeholders are required to provide as their project load increases.

WebPMO works to quantify the standards, reduce risk and save everyone money.

Sample Scenario - A Small Project

Utilizing the WebPMO basic package, a property management company wants to manage a remedelling project of a floor of an office building. The customer typically would use Excel, Microsoft Project, and many, many emails. Files are shared via email and the author of files keeps them on their local computer that is backed up or might use Dropbox. 

The problem with this model is that the project manager has a good understanding of the project by it's very hard to easily convey this knowledge without re-hashing the task list again and again.  Changes are emailed and acknowledgement an comments are lost in email chains. 

Final data, as builts and project knowledge resides with the lead and is not easily shared, nor lessons learned conveyed the team. 

Lastly, a great deal of time is spent coordinating, presenting, monitoring and confirming tasks. 

The cost in manpower to manage the project is about 300 man-hours. Lessons learned are gained only by the project lead. Files are eventually lost or filed where they are not readily available. 

Enter WebPMO. 

For under $1000 (less than two weeks pay for your most junior property manager) a professional cloud based program support analyst will interview your team and create the tools you need to manage your project. Ongoing support options give you continual modifications, unlimited storage, and multiple users and ubiquitous access from PCs, tablets and smart phones anywhere in the world. 

How to implement PMOaaS in your next government RFP


For government procurement offices, implementing PMOaaS may just be as simple as adding the requirement to RFPs for “a Cloud based, secure Program Management tool suit that meets current best practices for PMO management, meets GSA moderate level Authority to Operate Security Specifications, and which ownership of the service and all logins shall be transferred the government at the end of the contract.

If saving money and adding features to your government PMO is part of your 2014 contracting goals, then make WebPMO part of your next RFP.